Recognition of Prior Learning (RPL)

What is Recognition of Prior Learning (RPL)?

Recognition of Prior Learning (RPL) is an assessment only process designed to recognise your experience, knowledge and skills i.e. your prior learning. It works on the principal that if you can already competently complete a task you shouldn’t have to be trained again in order to “get the piece of paper”.

Our Recognition of Prior Learning (RPL) Self-Assessment Kits allow us to determine if you are suitable for this pathway in a fast tracked manner. Please take the time to read this page fully before commencing your RPL Self-Assessment, as it provides generic information on assessment, as well as an overview of the RPL assessment process.

Please note: as we are not CRICOS registered, we cannot accept international students who currently hold an Australian Student VISA.

What is the process for the RPL pathway?

Recognition of Prior Learning (RPL) Steps in Detail

Step 1: Get Started

Read this page from top to bottom as it contains very valuable information about the Recognition of Prior Learning (RPL) process. You should also take the time to peruse our  Student Handbook which contains loads of information for our students including our policies and terms and conditions which you will be required to read fully and comply with at the enrolment stage. If you have any questions at all, we are happy to help. Simply use our online Enquiry Form or give us a call!

Step 2: RPL Self-Assessment

Complete an online Recognition of Prior Learning (RPL) Self-Assessment Kit for your chosen qualification and submit it for RPL pre-assessment.

Our Recognition of Prior Learning (RPL) Self-Assessment Kits are designed to help you develop a “picture of your skills and knowledge” as part of the application for RPL as well as help identify any additional training needs if required.

Each nationally accredited qualification has it’s own unique “packaging rules”. This is essentially a list of the required Units of Competency that form that qualification. Each qualification, generally requires that you complete a given number of Core Units and a given number of Elective Units. In our Recognition of Prior Learning (RPL) Self-Assessment Kits we have included all the required Core Units and have included the Elective Units that are most popular with our Students. In consultation with your assessor you may choose to substitute an Elective Unit included for another allowed within the qualification (as described in the qualifications rules listed on and the kit includes an easy way of doing this.

While completing the RPL Self-Assessment Kit, it is important that you provide as much information/evidence about your experience, knowledge and skills in your chosen sector as possible. You will be asked how frequently you are using the skills for each unit, and to upload documentary evidence to prove your self-assessment rating. You will also need to provide contact details for two referees who can confirm your industry skills in context and over time.

Documents that may help to evidence your experience, knowledge and skills could include but are not limited to:

  • General employment documents
  • CV/Resume including work history
  • Position/job descriptions – recent, past and present
  • Employment related screening certificates e.g. Blue Card – positive notice for working with children under 18yrs
  • Results of previous formal study/training (from TAFE, Universities, Private RTOs) in related fields
  • Results of previous formal training in other areas e.g. Workplace Health and Safety Officer training may be considered for RPL or credits for certain units in Cert III / IV in Business
  • Attendance at in-house courses, workshops, seminars, orientation or induction sessions
  • References/letters from previous employers/supervisors/colleagues in both paid and unpaid work
  • Industry/Organisational Awards
  • Performance portfolio
  • Workplace documents (ensure appropriate consents have been granted for the submission of these documents and that any commercially sensitive or identifying information has been erased.)
  • Records of In-service Induction training provided to others
  • Other organisational paperwork completed by applicant- diaries / task sheets / job sheets/ log book
  • Copies of team meetings (attended by applicant) that relate to specific tasks or issues e.g. service plans, housekeeping, inventory management, customer service / complaints /catering / cooking
  • Photographs videos of activities (ensure confidentiality provisions and consents have been sought)
  • Cooking awards
  • Testimonials
  • Food safety and work safety training records
  • Any other documentation that may demonstrate industry experience

Step 3: Application for Enrolment

Once we receive your RPL Self-Assessment, one of our assessors will be assigned to you. They will review your self-assessment and the evidence you have provided. If your assessor believes you are suitable for the RPL pathway based on the information you have provided, they will invite you to complete our online Application for Enrolment. This will allow us to get you enroled in the RPL pathway for your chosen qualification.

Step 4: RPL Interview/Competency Conversation

Once you are enroled, your assessor will organise a time to have a Competency Conversation with you generally by web conference or phone.

During this stage the assessor will be looking to see if you have the necessary knowledge and experience to perform to the industry standard. You will have the opportunity to discuss and identify previous experience. It is also an opportunity to clarify with your assessor why you submitted the evidence you did and how it links to the units you are seeking recognition for.

There may be instances where you have little, or no, documentary evidence of industry experience. This is not a barrier to gaining recognition. In this event your assessor may conduct questioning and perhaps get you to undertake certain practical exercises. Your assessor may also conduct referee validation and request that you supply 3rd party reports.

Questions for the Competency Conversation

Your assessor has a bank of questions that can be used during your interview. This method of assessment is a conversation not an exam. The questions are designed to enable you to have a “Competency Conversation” with your assessor who will use your responses to gain further evidence of your experience. Remember, the primary focus is on your experience.

Practical Exercises/Tasks

A practical skills test is conducted by the assessor when they feel additional evidence is required. The practical evidence amounts to observing you at work or if necessary at a suitable venue or a simulated work place providing that simulation reflects the workplace. Your assessor has specific instructions regarding what resources must be available to you if you are to complete the practical exercises. They will probably need prior and appropriate permission before entering your workplace. This method of assessment is an observation not an exam.

Following the completion of the practical activities your assessor will ask you to obtain 3rd party reports/references from your network. The assessor will provide you with a suitable 3rd party report template which your referees are to complete and return. Your assessor will need to contact the referee to discuss and verify the testimonial provided.

Your assessor may also request to observe you in the workplace even though your evidence gives a good picture of your competency. They may do this just to be confident in making their judgement. The observation should be negotiated between you and your assessor.

If the evidence provided, your responses to the questions and your practical performance do not fulfil the requirements of the standard you may be required to perform “Gap” training by enrolling into 1 or more units via the Full Training pathway. Recording sheets for RPL candidate information, questioning and the practical assessments have been given to your assessor. You will not be permitted to see these prior to the assessment but you will be able to review them afterwards. You have the right to an appeal: If you are not happy with the outcome you can discuss this with your assessor. If you are still not happy, please consult our Policies and Procedures (that you agreed to whilst enrolling which can be found in a current copy of our  Student Handbook), and contact us as soon as possible.

Step 5: Gap Training

Recognition of Prior Learning (RPL) is an assessment process designed to confirm areas of competence and to identify any gaps in skills and knowledge against the whole qualification. Not all RPL candidates will have skills/knowledge gaps.

If you encounter issues providing sufficient documentary evidence, or it is identified by your assessor that you have gaps in your skills/knowledge, you may be required complete some additional “Gap” training. As required of a Registered Training Organisation (RTO), MVT Management Institute of Australia will assist you with training by the one or more of the following:

  • classroom training,
  • training by correspondence,
  • online training, or
  • by taking all reasonable steps to assist you to locate a suitable training organisation that can provide the relevant training.

It is important to note that not all of these training pathways exist for all of the courses we offer. However, the pathways available for a given course can be identified from the applicable course page on this website. Also be aware that if additional training is required and provided by either MVT Management Institute of Australia or by another RTO additional fees and charges will apply in addition to the amount charged for the RPL pathway. This is outlined here, is covered in our  Student Handbook and should have been explained to you at the time of enquiry and enrolment.

Step 6: Certification

Once sufficient evidence has been collected to support your Application for Recognition of Prior Learning (RPL) and all outstanding payments received, your Qualification Certificate or Statement of Attainment will be issued.

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